Event co-ordination
Offsites, conferences, launches, client hospitality and internal celebrations, from the first brief to pack-down. Venues, suppliers, budgets, run sheets, guest communications and a calm presence on the day.
How I run eventsExecutive Assistant & Event Co-ordinator · Auckland
Executive support that lets leaders lead.
Twenty years alongside CEOs, Chairs and General Managers across New Zealand's public and private sectors. Calm under pressure, discreet by habit, and a systems thinker who builds the routines and tools that keep an executive office a step ahead.
- Open to permanent roles, contract support and events
- Based in Auckland, hybrid or fully remote
- Working across NZ and Australian time zones
- Fluent in English and Indonesian
About Ferris
High standards and calm execution, in equal measure.
For more than twenty years I have supported some of New Zealand's most respected executives across government, defence, global brands and home-grown organisations, including the Financial Markets Authority, Hobsonville Land Company, Auckland Council, Philip Morris International and ATEED.
Since 2023 I have run executive support and office operations at Europa Creative Partners, a fast-paced B2B marketing agency where precision, discretion and initiative are non-negotiable. Before that came a decade in public relations and marketing across New Zealand, Singapore and Indonesia, which is where my instinct for stakeholder communication was formed.
Events have run through all of it. I started in a festival production office in Jakarta and hotel PR, and I have since delivered offsites, client events, launches and the workplace programme for a global brand in Auckland. It is the part of the work I most want to grow: nothing tests planning, calm and hospitality quite like a room full of guests and a running order.
What sets me apart is anticipation: knowing which meeting to move, which email needs a phone call, and what the board pack needs before anyone asks for it. I am fluent in English and Indonesian, and I bring real warmth to the work as well as attention to detail.
I think in systems. Where most people see a pile of tasks, I see a process that can be designed once and run reliably, and I use AI tools such as Claude and Gemini every day to draft, summarise, research and automate the repetitive parts, so the time saved goes back into the judgement calls that need a person.
Outside the office I am studying classical piano through ABRSM London, which is its own daily lesson in patience and practice.
- Education
- Diploma of Business Studies, New Zealand Institute of Management, 2013
- Bachelor of Applied Science, Tourism Management, Sekolah Tinggi Pariwisata Bandung (NHI), 2003
- Languages
- English, full professional
- Indonesian, native
How I help
The organisational discipline that keeps a senior leader's day running.
Every executive office is different. These are the areas where I do my best work, whether as part of your team, on contract, or running your next event.
Diary, travel and inbox
Complex calendars, domestic and international travel, and inboxes triaged so only what matters reaches the desk. Experienced with Concur and Microsoft 365.
Board and executive documentation
Board papers, presentations, minutes and sensitive correspondence prepared to a governance standard, including work in Diligent.
Stakeholder, marketing and internal comms
Representing the executive office to clients, media, government and staff, plus onboarding, internal communications and marketing coordination, drawing on a first career in PR and brand marketing.
Systems, documents and AI-assisted workflows
Document management, CRM hygiene and processes designed to run without reminders. Fluent with Claude and Gemini for drafting, summarising, research and automating the repetitive work.
Events
Events that run to plan, and feel effortless to the people in the room.
From a festival production office in Jakarta to executive offsites and client events in Auckland, I have spent twenty years learning what makes a gathering work. It is the area I most want to build my next chapter around, and I am actively looking for event agency and in-house event opportunities.
Talk about an events roleWho I'd like to hear from
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Event agencies
Experienced, unflappable co-ordination for your team, on contract or permanently. I bring a senior executive-support background, so client and stakeholder handling comes naturally.
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In-house event roles
Organisations that want one person who can run their events calendar and support the leadership team behind it, with the discipline of a long-serving EA.
- Executive and board offsites
- Client hospitality
- Product and brand launches
- Conferences and seminars
- Internal celebrations and awards
- Podcast and content production
Experience
Two decades, public and private.
Executive and personal assistant roles from 2015, built on a first career in public relations and marketing across New Zealand, Singapore and Indonesia.
Microsoft 365ClaudeGeminiConcurDiligentCRM systemsContent management
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2026Executive Assistant ContractRevved · Auckland
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2023 – nowOffice Manager and Executive SupportEuropa Creative Partners · Auckland
Content, diary and document management, systems and event co-ordination for a B2B growth marketing agency. Production manager for the agency's podcast, Slideshow, since 2025.
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2025Event Co-ordinator ContractI Want Orange · Auckland
Planning and on-the-day co-ordination for a busy events agency.
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2021 – 2022Workplace Experience ManagerPhilip Morris International · Auckland
Ran the office experience and internal events programme for a global brand.
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2019 – 2020PA to General Counsel and Head of Policy and GovernanceFinancial Markets Authority
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2018Executive Assistant to Chief ExecutiveHLC, Hobsonville Land Company · Auckland
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2018PA to Head of Tourism and Head of Media and Communications ContractATEED · Auckland
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2016 – 2017PA to General Manager, Resource Consents ContractAuckland Council
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2015 – 2016Personal Assistant to Operational Manager ContractRoyal New Zealand Navy · Devonport Naval Base
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2005 – 2015Public relations and marketingNovotel, Aston Hotels and Resorts, Abacus International, Java Festival Production, Western Union, Masterpet and others
PR manager, marketing coordinator and assistant roles across Indonesia, Singapore and New Zealand, including PA to the Festival Director at Java Festival Production and hotel PR for Novotel and Aston.
Ways of working
Three ways to bring Ferris on board.
A long-term right hand, capable cover for a busy season, or someone to run your next event. The standard of work is the same.
Join your team
A permanent or fixed-term Executive Assistant or executive office role, supporting a CEO, Chair, GM or leadership team.
- Auckland based, hybrid or fully remote
- Public sector, corporate and agency experience
- Comfortable with governance, confidentiality and pace
- Brings AI-assisted ways of working to the executive office
Contract support
Short engagements and part-week arrangements for leaders and small teams who need senior support without a full-time hire.
- Parental leave and sabbatical cover
- Board cycles, events, launches and projects
- A set number of hours a week, across NZ and AU time zones
- Systems and templates that keep working after the engagement ends
Event roles
Event agency and in-house event co-ordination roles, contract or permanent, with two decades of direct event experience and overlapping executive support skills.
- Offsites, launches, conferences and client hospitality
- Venues, suppliers, budgets, run sheets and guest comms
- Confident with clients, executives and stakeholders
Contact
Let's talk about what your day needs.
Tell me a little about the role or the support you have in mind. I reply to every message personally, usually within one business day. You can also reach me on LinkedIn.